AI scheduling that turns
every meeting into action
PepoSmart is an AI scheduling and meeting-intelligence platform. Create unlimited booking pages, route meetings across your team, then let AI record your Zoom, Google Meet and Microsoft Teams calls, summarise them, update your CRM and draft the follow-up for you to review.
Every screen you need, already built
From the first booking to the final follow-up, here's what running your meetings on PepoSmart actually looks like.
Your command center
See your upcoming meetings, booking link, and quick actions the moment you log in — everything you need for the day, on one screen.
From meeting to intelligence in six steps
PepoSmart covers the whole meeting lifecycle — from the booking link to a searchable record of what was said. AI notes require a supported online meeting and are metered by plan.
Share your booking link, let invitees pick a time, and PepoSmart handles time zones, calendar sync, and confirmations automatically.
Turn on AI notes for an event and the notetaker joins your Zoom, Google Meet or Microsoft Teams call as a visible participant, records it, and produces a full transcript with speaker labels.
AI analyzes every conversation to detect sentiment, buyer intent, extract action items, and identify key topics automatically.
AI generates personalized follow-up emails based on what was actually discussed, referencing past conversations and commitments.
Search across the meetings PepoSmart recorded. Ask "What did we discuss about pricing with Acme?" and get an answer that cites the meetings it came from.
One dashboard for deals flagged at risk, recurring discussion topics, relationship health per contact, and suggested next steps you can accept or ignore.
Turn every rep into your top closer
PepoSmart scores every recorded sales call out of 100 on four measured components — talk ratio, questions asked, filler words and engagement — and shows each rep the moments behind the score. The formula is published, so the number can be checked rather than taken on trust.
Every rep, every dimension, ranked — so you know who needs coaching this week and on exactly what.
Every call becomes a revenue machine
AI processes each recorded meeting once it ends — extracting insights, scoring the deal, drafting the follow-up and tracking commitments. Requires a Zoom, Google Meet, Microsoft Teams meeting with AI notes switched on.
AI meeting analysis
After every recorded callEach recorded call gets an AI debrief: a sentiment read on how the conversation went, a buyer-intent signal, the topics that came up, and any objections raised.
Smart follow-up emails
Drafted, not sentAI identifies the primary action item and generates a ready-to-send follow-up with the right template and placeholders. You review, tweak, and hit send.
Deal risk scoring
6 risk signalsEvery recorded conversation produces a deal risk score from 0–100, weighing detected objections, risk signals, competitor mentions, and whether budget was discussed.
Action item tracking
Owner & priority"I'll send you the pricing by Friday" — AI catches that, assigns it, and tracks it across calls with the same prospect. Nothing falls through the cracks.
The follow-up is written before you close the tab
PepoSmart reads the transcript, picks the primary action item, and drafts the email with the attendees already on it. Drafts are never sent automatically — you review the placeholders and hit send.
Never lose context on a deal again
AI tracks every interaction with every prospect across months of conversations — full relationship context, deal progression, and sentiment changes, synced to your CRM in real time.
Cross-meeting memory
Ask "What did we discuss with Acme Corp last month?" and get instant, cited answers. No more digging through notes.
Contact relationship timeline
Every meeting, every sentiment shift, every action item — tracked over months, backed by data from actual conversations.
Bi-directional CRM sync
Update a deal stage here, it updates in HubSpot. Close a deal there, it reflects in your coaching metrics.
Deal stage intelligence
AI analyzes buyer signals across all calls and suggests the right deal stage, so your CRM stays accurate without manual updates.
Ask anything about your meetings
Search across all your meetings with natural language. Get instant answers with source citations from actual conversations.
Semantic search
Search by meaning, not keywords. Finds "budget" when you search "pricing".
Source citations
Every answer includes references to specific meetings, dates, and quotes.
Instant results
Answers in seconds, no matter how many meetings you've had. < 200ms latency.
Connects with your entire stack
39+ integrations across CRMs, calendars, video conferencing, payments, automation, and more.
CRM
10Calendar & video
5Automation
2Website embeds
9Meeting intelligence for every team
From sales to recruiting to customer success — extract value from every conversation.
Sales teams
Record your sales calls, get deal intelligence with risk signals, sync the outcome to any of 10 CRMs, and coach reps against a published call-score formula.
Recruiting
Record interviews with every participant's knowledge, get transcripts and structured summaries, and share them with the hiring panel. People make the hiring decisions — PepoSmart takes the notes.
Customer success
Track relationship health across every recorded customer call, and get a prep sheet before the next one with the account's meeting history and open commitments.
Loved by teams
Quotes are published with each customer's permission. We do not publish outcome statistics — conversion, retention and time-saving figures need a controlled study, and we will publish those with their method and sample when we have run them.
“PepoSmart captures every sales call and writes perfect follow-ups. AI knows what we discussed and references past meetings automatically.”
“The meeting intelligence is incredible. AI detects buyer intent, extracts action items, and our CRM is always accurate now.”
“Chat with Meetings changed everything. I ask 'What did we promise Acme?' and get instant answers with timestamps.”
“From scheduling to AI capture to intelligent follow-ups — PepoSmart handles the entire meeting lifecycle automatically.”
Scheduling is free. You pay for the AI.
Unlimited event types and unlimited bookings on every plan, including Free. Only AI recordings are metered, and every price below is per user, per month, excluding tax.
| Plan | Monthly | Annual | AI recordings |
|---|---|---|---|
| Free | Free | Free | 2 lifetime |
| Starter | $12/user | $10/user | 5 per month |
| Professional | $19/user | $16/user | 10 per month |
| Business | $69/user | $55/user | Unlimited, subject to a fair-use ceiling of 50 recordings per user per month |
| Enterprise | Custom | Custom | Custom |
Business and Enterprise recordings are described as unlimited and carry a fair-use ceiling of 50 per user per month. CRM sync, payment collection and email marketing require Professional or above. Full terms, including cancellation and tax, are on the pricing page.
Straight answers
Including the limits. If a capability needs a particular plan or does not exist yet, we would rather you found out here than after signing up.
- What is PepoSmart?
- PepoSmart is an AI scheduling and meeting-intelligence platform. It gives you booking pages and availability rules for filling your calendar, then an AI notetaker that joins your Zoom, Google Meet and Microsoft Teams calls to produce transcripts, summaries, action items, coaching scores, CRM updates and follow-up email drafts you review before sending.
- Is PepoSmart free?
- Yes, there is a free plan with no credit card required. It includes unlimited event types, unlimited scheduled meetings, calendar and conferencing integrations, and 2 AI recordings for the lifetime of the account so you can try the notetaker. Paid plans start at $12 per user per month and are what add ongoing AI recordings, CRM sync, payments and email marketing.
- Does PepoSmart support round-robin scheduling?
- Yes. PepoSmart distributes team bookings among the eligible hosts on a round-robin event, choosing from hosts who are free at that time. The assignment considers each host's availability schedule, conflicts on their connected calendars, their per-host meeting limits, and how recently they were last assigned.
- Which meetings can PepoSmart record?
- PepoSmart records Zoom, Google Meet, Microsoft Teams meetings where AI notes are switched on for the event. The notetaker joins as a visible participant, so everyone on the call can see recording is happening. It cannot record phone calls or in-person meetings, and hosts remain responsible for any consent their jurisdiction requires.
- How many meetings can PepoSmart record each month?
- Free accounts get 2 recordings for the lifetime of the account. Starter includes 5 per month, Professional 10 per month, and Business is unlimited subject to a fair-use ceiling of 50 recordings per user per month. Scheduling and bookings are never metered on any plan.
- Can PepoSmart update my CRM after a meeting?
- Yes, on Professional and above. PepoSmart connects to 10 CRMs — HubSpot, Salesforce, Pipedrive, Zoho CRM, Microsoft Dynamics 365, Freshsales, Copper, monday.com, ActiveCampaign and Close. It looks up or creates the contact, logs the meeting, and turns action items into follow-up tasks. Deal-stage changes are recommendations you approve, never automatic writes.
- Does PepoSmart send follow-up emails automatically?
- No — it drafts them. PepoSmart reads the transcript, works out what you promised, and prepares a matching follow-up email with the attendees already on it. The draft waits in a review queue until you edit it and send it yourself. Nothing generated by AI is sent to your contacts without you looking at it first.
- How is PepoSmart different from Calendly?
- Both products create booking pages and both now offer AI meeting notes. PepoSmart's free plan allows unlimited event types where Calendly's allows one, and PepoSmart adds an analysis layer on top of the transcript: a call score from a published formula, objection and competitor detection, deal-risk scoring and relationship health per contact. Calendly has routing forms, SSO and mobile apps, which PepoSmart does not.
Every plan, price, limit and integration we publish lives on one page: PepoSmart product facts.
Capture. Analyze. Follow up. Automatically.
PepoSmart records your Zoom, Google Meet and Microsoft Teams calls, summarises what was said, extracts the action items, and drafts the follow-up for you to review and send.